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Administrative support

Administrative support

HR

Recruitment and appointment

Here are guidelines, procedures and forms relevant to the process of recruitment and appointment.

Content

  1. Needs (here is a form for hourly paid work agreement)
  2. Announcement
  3. The interview process
  4. Appointment documents
  5. Promotion and expert assessment
  6.  OsloMet Start
  7. International recruitment and researcher mobility
  8. Appointment body - meetings and composition
  9. Laws and regulations

1. Needs

Do you need a permanent, temporary or hourly paid employee? Here you will find what you need.

The decision tree below will help you choose the right appointment form. Permanent employment is the general rule. Temporary employment always requires special authorisation, see the Civil Service Act § 9.

As a rule, all vacancies should be publicly announced. However, the Personnel Regulations § 4 provides certain exceptions to this rule. Furthermore, all appointments should happen following recommendations made by an appointment body. § 11 of the Personnel Regulations allows administrative appointments in certain cases.

How to choose the right

New or vacant position

Hourly paid employee

2. Announcements

Here you will find job descriptions and templates for announcements as well as information about salary determination.

Descriptions and templates

Salary range position

3. The interview process

Tips for the treatment of applicants, interview guides, checking of references and template for recommendations.

Treatment of applicants

Documents

Interview guides
Template for reference interview
Recommendations

4. Appointment documents

Here you will find the work agreement with attachments, as well as some assistance documents for the case officer.

Work agreement

Attachments to the work agreement

Assistance documents

5. Promotion and expert assessment

All applicants for teaching and research positions should go through expert assessments. This also applies to academic staff applying for promotion.

Expert committee - composition

Templates and documents

Promotion 

6. HiOA Start

Here you will find documents and check lists for the induction of new employees.

Link to information and registration for the new employee welcome day

7. International recruitment and researcher mobility

Here you will find information about

8. Appointment body - meetings and composition  

Appointments committee for professors, researcher 1 and docents

Here you will find information about the appointments committee as well as meeting dates and contact details.

Composition of the appointments committee: 
  • Rector (or the person authorised by the Rector)
  • A trade union representative (appointed by the trade unions)
  • HR director (or the person authorised)
  • Dean/centre manager at the relevant faculty/centre (or the person authorised)
  • A student representative, with a substitute, appointed by the Student Parliament
 Trade union representative  for the  period of 01.08.16 – 31.07.18:
  • Erik Døving, permanent representative
  • Anne Reidun Dahl, substitute
Student representative:
  • Rune Keisuke Kosaka (appointed by the Student Parliament)
Deadlines/dates for meetings spring 2018
Deadline for registration in P360 (case draft with attachments) 
Monday 15.00
Meeting date
Wednesday 12.00
January 10th  January 18th
February 2th February 12th
March 02th March 12th
March  30th April 09th
April 26st  May 07th 
May 25th June 04th
June 12th June 21st

The registration of cases takes place in Public 360. Here is a guide for the registration.

Appointments board and appointments committee in the Central Administration

Here you will find information about meetings and registration for the appointments board -and committee in the central administration.

Meeting dates and deadlines spring 2018

Deadline registration via email Friday 12.00

Deadline documents in P360

Friday 15.00

Deadline electronic review

Thursday 12.00

Meeting date if needed

Friday

Note

12.jan

12.jan

18.jan

19.jan

 

26.jan

26.jan

01.febr

02.feb

 

09.feb

09.feb

15.feb

16.feb

 

23.feb

23.feb

01.march

02.march

 

09.march

09.march

15.march

16.march

Nynorsk*

16.march

16.march

22.march

23.march

Nynorsk*

06.april

06.april

12.april

13.april

Nynorsk*

20.april

20.april

26.april

27.april

 

04.may

04.may

09.may

11.may

 

18.may

18.may

24.may

25.may

 

01.june

01.june

07.june

08.june

 

15.june

15.june

21.june

22.june

 

29.june

29.june

05.july

06.july

 
*Announcements must be written in Nynorsk. Other documents for the appointments board -and committee may be written in either Bokmål or Nynorsk.

Registration

REMEMBER! You must notify oppmeld-tilsorgan@hioa.no about all cases, no later than 12.00am on the Friday one week prior to the meeting date. All documents must be made available to the case officer in the HR Department no later than 3.00pm on the same day. The subject of the email must indicate whether the case should go to the technical and administrative council (TA) or to the teaching and research committee (UF), as well as which meeting date the case is registered for.

It may happen that both meetings are managed by the same case officer, or that another case officer at the HR Department assumes control of the meeting, but as long as the above mentioned registration of cases takes place, these will be in good hands.

Trade union representative in the appointments board -and committee for the period of 1.8.16 - 31.7.18

Professor/Docent
  • Permanent: Erik Døving
  • Substitute: Anne Reidun Dahl
Faculty of Health Sciences (HF)

Committee (UF)

  • Permanent: Anne Reidun Dahl
  • Substitute: Vidar Frigstad
  • Fast: Inger Lise Neslein
  • Substitute: Hilde Sylliaas

Council (TA)

  • Permanent:  Ingeborg Sunde
  • Substitute:  Inger Langeggen
  • Permanent: An-Magritt Hortman
  • Substitute: Not clarified - waiting response from org.
Faculty of Education and International Studies (LUI)

Committee (UF)

  • Permanent: Mette Vaagan Slåtten
  • Substitute:  Anne WaldropFast: Olav Hovdelien
  • Substitute: Marit Storhaug, Eldbjørg Schön, Anne-Catrine Wolden

Council (TA)

  • Permanent: Bente Johansen
  • Substitute:  Runa Grimstad Wold (from spring 16)
  • Permanent: Eva Skals Johnskareng
  • Substitute: Mariann Tvetene
Faculty of Social Sciences (SAM)

Committee (UF)

  • Permanent: Jon Petter Evensen
  • Substitute:  Anders Graver Knudsen
  • Permanent: Tove Skjerve-Nielssen
  • Substitute: Heidi Woll og Svein Fredrik  Hjelmås

Council (TA)

  • Permanent: Anne Elisabeth Juul Persbråten
  • Substitute: Tone Gjerding
  • Permanent: Bjørg Halvorsen
  • Substitute: Hege Nedberg, Astrid Limandvik 
Faculty of Technology, Art and Design (TKD)

Committee (UF)

  • Permanent: Boning Feng
  • Substitute: Arne Henriksen
  • Permanent: Kirsten Klæbo
  • Substitute: Ragnhild Augustson

Council (TA)

  • Permanent: Brit Balgaard
  • Substitute: Cecilia Novas
  • Permanent: Veslemøy Hollekim Skånlund
  • Substitute: Hanne B. I. Heiervang
Central Administration (FA)

Committee (UF)

  • Permanent: Marit Greek
  • Substitute:  
  • Permanent: Anne Reidun Dahl
  • Substitute: Tore Kr. Schjølberg

Council (TA)

  • Permanent: Amir Haghighifard
  • Substitute:  Kent Grødem, Sean Kjartan Iversen og Trine Beate Elvebakken
  • Permanent: Bjørn Ervik
  • Substitute: Tom Syvertsen, Trine Brødremoen

9. Laws and regulations

Contact

If you have any questions, do not hesitate to contact your local HR contact.