The faculties / central administration must prepare the annual cycle for their HSE work based on the overriding annual cycle for HSE.
The annual cycle should show a detailed overview of when and how the HSE work will be planned, implemented, followed up and improved.
The line manager must ensure that the employees are included in the planning.
Overview of laws, regulations and other requirements
The units must establish a detailed overview of the regulations and requirements set by HiOA for the local activity they carry out.
Preparation of HSE objectives, action and measure plans
The annual plan for HSE with an objective table and indicators must be included in the unit's annual planning documents and form the basis for the action plan with priority, costs, deadlines and responsibility for implementation.
The planning work must be based on
- mapping of the physical and psychosocial working environment
- needs for training
- HSE challenges identified in other ways
The determination of priority areas should be based on risk assessments of HSE problems and challenges.
The results of the mappings and risk assessments and the annual HSE plan with action plan form part of the documentation for the unit's HSE work.
The unit for HSE may specify requirements for the unit's planning of the HSE work in separate guidelines.
Central guidelines and common procedures are binding and must be followed up locally.
The units will make necessary changes to their own HSE documents, possibly develop new ones in line with amendments to laws, regulations and other requirements, and ensure that these are taken into use by employees and students.
Training measures are implemented in collaboration with HiOA’s central support functions.
Non-conformity registration is essential for uncovering and following up errors and omissions. Registered non-conformities are a necessary tool for analysis, reporting, prevention and continuous improvement of the HSE work.
Non-conformities include accidents, close call incidents / unwanted incidents and system deviations. Non-conformities must be registered and followed up in accordance with HiOA's guidelines.
The unit for HSE may specify requirements for the unit’s HSE documentation in separate guidelines.
The faculties and the Central Administration must establish procedures for how their own HSE work should be evaluated and followed up.
The results from the evaluations must be documented.
HSE reporting in the line organisation must coincide with other reporting at HiOA.
Improvement (management review)
The management’s review must be based on the evaluation of their own HSE work, reports, HSE audits, altered conditions and the commitment to continuous improvement.
The management review must be documented.